Privacy and cookies

1 This policy

1.1 We, The Institute of Chartered Accountants of Scotland of CA House, 21 Haymarket Yards, Edinburgh, EH12 5BH, United Kingdom, are committed to protecting and respecting your privacy.

1.2 This policy together with our website terms and conditions sets out how we use information we collect from you, or that you provide to us. Please read it carefully to understand our views and practices regarding your information and how we will treat it.

1.3 By using our site, you allow us to use your information in the manner described in this policy and our website terms and conditions If you do not wish us to use your information in this manner please do not use our site.

For the purpose of the Data Protection Act 1998 we are the data controller in respect of personal data gathered through our site. Please note that we are not the data controller or a data processor in respect of any information you submit to or through any other website, and that this policy does not address information you submit to any other website. Please read the privacy and cookie policy of any other website to which you submit information carefully, as that document will detail how your information submitted to or through that website will be dealt with.

2. Information we may collect from you

2.1 We may gather, collect and process the following information from and/or about you:

2.1.1 information that you provide when you register with our site;

2.1.2 information that you provide when you enquire about our consultation and technical query services,

2.1.3 information that you provide when you enquire about advertising on our site, or sponsoring us;

2.1.4 information relating to ICAS affiliated courses and/or events you wish to attend;

2.1.5 information that you provide by filling in forms on our site;

2.1.6 information you provide when you report a problem with our site;

2.1.7 if you contact us by phone, e-mail or otherwise, a record of that correspondence; and

2.1.8 details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, and details of the resources that you access upon our site.

2.2 The information you give us may include your name, address, e-mail address, details of your education and experience and details of your employer organisation.

3. IP addresses

We may collect information about the computer or device you use to access our site, including where available your computer or device type, IP address, operating system, browser type and version, time zone setting and browser plug-in types and versions, for experience optimisation, system administration and to research and report aggregated information to persons or entities working with us.  This is statistical data about our users' browsing actions and patterns, and will not identify you.

4. Cookies

4.1 Our site makes use of cookie files to distinguish you from other users of our site, to provide you with a bespoke user experience tailored to your individual preferences.  A cookie file (a small file of letters and numbers) will be placed on your computer or other access device each time you visit our site.

4.2 We also use analytical cookie files.  These allow us to recognise and count the number of visitors to our site and to see how visitors move around our site when they are using it.  This helps us to improve the way our site works, for example, by ensuring that users are finding what they are looking for easily.

4.3 If you wish to delete any such cookie files, please refer to the instructions for your file management software to locate the file or directory that stores cookies.  Our cookies will contain the domain name icas.com within the file name.

4.4 You may refuse to accept cookie files when visiting our site, by activating the setting on your browser which allows you to refuse the setting of cookies.  However, if you choose this setting, you may not get an optimal web site experience and be unable to access certain parts of our site.

5. Where we store your personal data

The information that you provide to us will be held by us upon our servers, or those of our service providers. Where our service providers' servers are located outside the European Economic Area we will ensure that the relevant service provider has made a notification that they adhere to an appropriate safe harbour arrangement.

6. Security

Unfortunately, the transmission of information via the internet is not completely secure. We cannot guarantee the security of your information when it is travelling to or from our site.  Once we have received your information, please be assured that we will use strict procedures and security features to try to prevent unauthorised access to, destruction of or damage to your information.

7. Uses made of the information

7.1 Information submitted to us may be used for the following purposes:

7.1.1 to manage your ICAS membership, maintain and make publicly available a directory of members, and to monitor, manage and improve your interaction with our site;

7.1.2 to carry out our obligations and enjoy our rights arising from any contracts entered into between you and us, or you and our suppliers, service providers or partner organisations;

7.1.3 to notify you of matters we belive may be of interest to you;

7.1.4 for regulatory purposes, and to comply with any legal obligations; or

7.1.5 as otherwise set out in this policy, our website terms and conditions, or upon our site.

7.2 We may use information submitted to us to inform you of matters we believe may be of interest to you. If you do not wish us to use your informarion for this purpose please email us at web@icas.com or go to your profile page and change your preferences. (link) [INSERT].

7.3 We may keep information which we collect for a reasonable period for any of the purposes mentioned above.

8. Sharing of your information

We will only share information you submit to us through our site where we have first notified you. Wherever reasonably possible we will obtain your explicit consent to that sharing.

9. Third party information

Where you submit information regarding another person, you must have their permission to submit that information to us, and you must make them aware on this policy and our website terms and conditions.

10. Your rights

The Act gives you the right to access the personal data that we hold about you.  Your right of access can be exercised in accordance with the Act. We do not currently generally charge a fee for such access, but we reserve the right to do so if we so wish.

11. Changes to our privacy and cookie policy

Any changes we may make to this policy in the future will be posted on this page.  Please check back frequently to see any changes made

12. Contact

Questions, comments and requests regarding this policy are welcomed and should be addressed to web@icas.com

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