Top 10 apps to improve your work day

Mobile phones and apps around a table
By Lesley Stewart, CA Today

2 December 2016

The rise in smartphone apps has changed the way business professionals work, simplifying your day and taking multi-tasking to a new level.

Whilst attention is often given to cooler game apps, for those days of back-to-back meetings, tight deadlines, and to-do lists that never end, the right business app can boost your work day productivity and turn you into a 9 till 5 ninja.

There’s an app for almost every task and it can be hard to find the right one. Here's our round-up of the best and brightest apps and web tools to change your working day for the better.

1. RescueTime

Navigate away from bad working habits and use web tool RescueTime to set productivity goals. This tool investigates the apps and websites you view the most, so you know where time is being wasted. Or it’ll tell you if your work life balance is skewed towards the office. The app is free, but the pro version lets you block specific sites and helps you avoid the temptation of Facebook during working hours.

Free for download for your PC.

2. Pen and Paper

For anyone who appreciates simple note taking for productivity but doesn’t want the hassle of a notepad and old school corrector pen, you can now go digital and create hand written notes on your iPhone or iPad. Using your finger or a stylus, you’ll appreciate this digital wonder even more with resizing, diagram drawing, and text box tricks.

An app just for Apple, £2.29

3. Todoist  

Good to-do list apps are in demand as smartphones become a work day essential. Todoist allows you to set up and manage lists, and set yourself reminders and deadlines. The design is clear and easy to navigate, and has a whole host of helpful features. You can also use this inherently helpful tool on your laptop or PC to create a fuss free schedule.

Free for download on Apple and Android devices.

4. Headspace

Not your usual business app, but don’t knock the power of workplace meditation until you try it. A healthy workforce is proven to be more motivated and productive, so it makes sense to focus on your wellbeing. The app is free to download, but a subscription will unlock a full package of meditation lessons.

Free for download on Apple and Android devices.

5. Slack

This messaging app is growing in popularity as workplaces search for a friendlier alternative to email. Ideal for keeping in touch on-the-go, Slack offers real time messages, group chats, and file sharing, and aims to reduce the time spent in meetings.

Free for download on Apple and Android devices.

6. Trello

An highly visual project management tool, this app encourages you to be organised through searchable and shareable boards and sticky note style cards. You can use Trello for personal planning or for work projects, and the in-app features are inherently helpful if you’re juggling a ton of commitments. Essentially, this app will help you get things done.

Free for download on Apple and Android devices.


Keeping online meetings simple, allows you share screens and gives unlimited video conferencing for free. Anyone in the meeting can contribute ideas using a handy virtual whiteboard, and you can access the platform from any device (there’s also a web version), making web conferencing simple.

Free for download on Apple and Android devices or online at (add link to web version?)

8. Buffer

Social media can be overwhelming, especially if you deal with a ton of feeds. Whilst there are various apps that can help build your brand, Buffer is one of the best and easiest to use. You can schedule posts on sites like Twitter, Facebook and Google+ and push out status updates and tweets in seconds. It's social media made easy.

Free for download on Apple and Android devices.

9. Pocket

When you have a busy working life, it can be difficult to find 'me-time' to enjoy the articles and videos you find online. Pocket lets you save these offline and access them when you have free time. For maximum productivity points you can tag and curate anything you save into different collections. It’ll make your commute, or your lunch, infinitely more entertaining.

Free for download on Apple and Android devices.


Setting goals is key to being productive and this life coach style app lets you set goals, track them, and keeps you on track with the community, for ultimate productivity accountability. In-app features let you form new habits and tackle workplace problems.

Free for download on Apple and Android devices. 

Have we missed an app you can't get through the day without? Let us know what apps you use to make your daily work day more productive.


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